Privacy Policy for ActiveFieldSales

Last updated: January 20, 2026

This Privacy Policy describes Our policies and procedures on the collection, use, and disclosure of Your information when You use the Service and informs You about Your privacy rights and how the law protects You.

We use Your Personal data to provide and improve the Service. By using the Service, You agree to the collection and use of information in accordance with this Privacy Policy.

Interpretation and Definitions

Interpretation

Words with capitalized initial letters have meanings defined under the following conditions. The following definitions shall have the same meaning regardless of whether they appear in singular or plural.

Definitions

For the purposes of this Privacy Policy:

• Account: A unique account created for You to access our Service or parts of our Service.
• Affiliate: An entity that controls, is controlled by, or is under common control with a party.
• Application: Refers to ActiveFieldSales, the software program provided by the Company.
• Company: (referred to as either “the Company”, “We”, “Us” or “Our”) refers to Activesystem Software Inc., Landco Corporate Centre, Unit 154, JP Laurel Avenue, Bajada Davao City.
• Country: Refers to the Philippines.
• Device: Any device that can access the Service such as a computer, cellphone, or digital tablet.
• Personal Data: Any information that relates to an identified or identifiable individual.
• Service: Refers to the Application.
• Service Provider: Any natural or legal person who processes the data on behalf of the Company.
• Usage Data: Data collected automatically, either generated by the use of the Service or from the Service infrastructure itself.
• You: The individual accessing or using the Service, or the company, or other legal entity on behalf of which such individual is accessing or using the Service.

Collecting and Using Your Personal Data

Types of Data Collected

Personal Data

While using Our Service, We may ask You to provide Us with certain personally identifiable information, including but not limited to:

• Email address
• First name and last name
• Phone number
• Address, Province, City
• Usage Data

Usage Data

Usage Data is collected automatically when using the Service and may include information such as:

• Your Device’s Internet Protocol address (e.g., IP address)
• Device type and version
• Pages or features accessed within the Service
• Time and date of usage
• Time spent within the Application
• Unique device identifiers and diagnostic data

When accessing the Service via a mobile device, additional information may be collected automatically, including:

• Mobile device type
• Unique device ID
• IP address of Your mobile device
• Mobile operating system
• Diagnostic data

Information Collected While Using the Application

With Your prior permission, We may collect:

• Real-time location data for field activity tracking
• Photos captured within the app for customer visits, documentation, and reporting
• Offline data stored locally and synchronized once an internet connection is available

This information is used strictly to support core features of ActiveFieldSales such as visit logging, route monitoring, proof of activity, and operational reporting.

You can enable or disable access to this information at any time through Your Device settings.

Use of Your Personal Data

The Company may use Personal Data for the following purposes:

• To provide and maintain the Service
• To manage Your Account
• To support field sales operations and visit verification
• To contact You regarding service updates
• To improve analytics and performance
• For compliance and security
• For business transfers

We may share Your personal information:

• With Service Providers
• With Affiliates
• During business transfers
• When required by law
• With Your consent

Retention of Your Personal Data

Personal Data will be retained only as long as necessary for operational and legal purposes. Location and activity logs may be stored for reporting and auditing.

Transfer of Your Personal Data

Your data may be processed outside Your jurisdiction under secure safeguards.

Delete Your Personal Data

You may request deletion or modification subject to legal obligations.

Disclosure of Your Personal Data

We may disclose data to comply with laws, protect rights, prevent fraud, and ensure safety.

Security of Your Personal Data

We implement reasonable safeguards but cannot guarantee absolute security.

Children’s Privacy

ActiveFieldSales is not intended for users under 13.

Links to Other Websites

We are not responsible for third-party privacy practices.

Changes to this Privacy Policy

We may update this Privacy Policy periodically with a revised date.

Contact Us

• Email: engineering@activesystems.ph
• Website: http://www.activesystems.ph