Last updated: June 30, 2026
This Privacy Policy describes Our policies and procedures on the collection, use, and disclosure of Your information when You use the Service and informs You about Your privacy rights and how the law protects You.
ActiveWork is a payroll and human-resources management system. We use Your Personal Data to provide and improve the Service, to process payroll and statutory contributions, and to support related employee self-service features. By using the Service, You agree to the collection and use of information in accordance with this Privacy Policy.
We are committed to handling Personal Data in accordance with the Data Privacy Act of 2012 (Republic Act No. 10173) of the Philippines and its implementing rules and regulations.
Words with capitalized initial letters have meanings defined under the following conditions. The following definitions shall have the same meaning regardless of whether they appear in singular or plural.
For the purposes of this Privacy Policy:
ActiveWork is provided to organizations to administer their own payroll and HR operations. When You use the Service as an employee, much of Your Personal Data is collected and controlled by Your Employer, who determines the purposes and means of processing. In this capacity the Company acts as a Service Provider (personal information processor) on behalf of Your Employer. Requests to access, correct, or delete Your Personal Data are generally directed to Your Employer; We will assist Your Employer in responding to such requests.
While using Our Service, We or Your Employer may collect certain personally identifiable information, including but not limited to:
Usage Data is collected automatically when using the Service and may include information such as:
When accessing the Service via a mobile device, additional information may be collected automatically, including:
With Your prior permission, We may collect:
This information is used to provide features of Our Service and to improve and customize Our Service. The information may be uploaded to the Company’s servers and/or a Service Provider’s server or stored on Your device.
You can enable or disable access to this information at any time through Your Device settings. Disabling location access may prevent location-verified attendance from functioning.
The Company may use Personal Data for the following purposes:
We may share Your personal information in the following situations:
We do not sell Your Personal Data.
The Company will retain Your Personal Data only as long as necessary for the purposes set out in this Privacy Policy and for as long as required by Your Employer or by applicable law. Payroll, tax, and contribution records may be retained for the periods required by Philippine labor, tax, and social-security regulations. Usage Data is generally retained for a shorter period unless used to strengthen security or improve functionality, or if We are legally obligated to retain it for longer periods.
Your information may be processed at, and transferred to, computers located outside of Your jurisdiction where data protection laws may differ. Your consent to this Privacy Policy, followed by Your submission of such information, represents Your agreement to that transfer.
The Company will take all steps reasonably necessary to ensure that Your data is treated securely and in accordance with this Privacy Policy.
You have the right to delete or request assistance in deleting the Personal Data that We have collected about You. Because much of Your data is controlled by Your Employer, such requests are generally coordinated with Your Employer. You may also update or amend certain information by signing in to Your Account or by contacting Us.
Please note that We may need to retain certain information when We or Your Employer have a legal obligation or lawful basis to do so, including the retention of payroll and statutory records.
If the Company is involved in a merger, acquisition, or asset sale, Your Personal Data may be transferred.
Under certain circumstances, the Company may be required to disclose Your Personal Data if required by law or in response to valid requests by public authorities.
The Company may disclose Your Personal Data in the good faith belief that such action is necessary to:
The security of Your Personal Data is important to Us. We apply technical and organizational measures designed to protect Personal Data, including encryption of sensitive fields, role- and permission-based access controls, and tenant isolation so that one organization’s data is not accessible to another. However, no method of transmission over the Internet or electronic storage is 100% secure, and while We strive to use commercially acceptable means to protect Your Personal Data, We cannot guarantee its absolute security.
Subject to the Data Privacy Act of 2012 (RA 10173) and coordination with Your Employer, You have the right to be informed about the processing of Your Personal Data, to access it, to correct inaccuracies, to object to certain processing, to request erasure or blocking under the conditions provided by law, to data portability, and to lodge a complaint with the National Privacy Commission.
Our Service is intended for use by employees and authorized administrators and does not address anyone under the age of 13. We do not knowingly collect personally identifiable information from anyone under 13. If You are a parent or guardian and You are aware that Your child has provided Us with Personal Data, please contact Us.
Our Service may contain links to other websites not operated by Us. We strongly advise You to review the Privacy Policy of every site You visit.
We may update Our Privacy Policy from time to time. We will notify You of any changes by posting the new Privacy Policy on this page and updating the “Last updated” date.
If you have any questions about this Privacy Policy, You can contact us: